How to use electronic signatures


Have you ever received an email from a reputable company requesting that you sign a document and send it back immediately? A few years ago, this task would be easily accomplished using a fax machine. I don’t know about you, but I don’t personally own a fax machine. I don’t even have an active land telephone line at my house. So, how does one accomplish this task using today’s technology? Depending on what kind of computer you have, you can easily sign and send a document using an electronic signature and your favorite email program.

If you are a Windows user, the easiest way would be using Adobe Acrobat Reader DC. If you don’t already have it installed, you can download it for free from the Adobe website. Once installed, open the document that you need to sign in Acrobat Reader DC. In the right pane, click on the “Fill and Sign” button. From there, click the “Sign” button in the toolbar and then click “Add Signature”. Acrobat Reader can add your signature one of three ways. The default selection is “Type”, you just type your name on the keyboard, and it makes a signature using your name. This signature will not look like your actual signature. So, if you’re signing a legal document, you will want to try one of the other methods. The next choice is “Draw”. This works best if you have a touchscreen. Using your finger or stylus, you can simply sign your name as you would if it was a pen and paper. The third choice is “Image”. All you need to do is sign your name on a white piece of paper and scan it to your computer. You only need to do this once. Using any of the three methods, once your signature is created it will be saved for future use. Once your signature is created, and you choose it, you can easily place it on your document wherever it is needed. From there you just need to attach that document to an email and send it back to whoever requested it.

On a Mac, you just need to open the document that needs to be signed in “Preview”. On the toolbar click the “Markup” button (looks like a marker). In the markup toolbar click the “Signature” button (looks like a signature). From there, you have two choices, use Trackpad or Camera. If you have a Trackpad, all you need to do is draw your signature. If you choose the camera, sign your name to a white piece of paper, and hold that paper up to your Mac’s camera. From there, just insert your created signature to the document, and attach it to an email. If your Mac doesn’t have a camera, you can use Acrobat Reader DC as described above.

Once you create your electronic signature, you will be surprised how easy and quick you can sign and send documents.

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